Subject: Thank You for Reaching Out!

Dear Coach [Last Name],

Thank you so much for reaching out - I really appreciate the opportunity to connect with you and learn more about [University Name] and the [Swim Team Name]. After researching the university’s website, as well as reviewing the team’s stats and roster on SwimCloud.com, I’m even more excited about the possibility of joining the team.

I also took some time to explore [University Name]’s profile on US News & World Report and Niche.com, and I was impressed by [mention specific aspect: e.g., the strong business program, the engineering department’s resources, or the school’s emphasis on research opportunities]. Additionally, I’ve been following the team’s Instagram page and really admire the camaraderie and competitive spirit that your [Conference Name, e.g., Big Ten, SEC] team shows both in and out of the pool.

Academically, I’m planning to major in [Your Intended Major] because [brief explanation of why this major interests you and how it aligns with your career goals]. My goal is to [mention a specific career aspiration, e.g., work in sports management, pursue a career in biomedical engineering, or enter law school]. I believe that [University Name]’s combination of academic excellence and competitive swimming would be a great fit for me.

In the pool, I’ve been focusing on [your main events, e.g., the 200 IM and 100 backstroke], and I recently achieved [mention any personal bests or key accomplishments]. I would love to learn more about your training philosophy and how I might contribute to the team’s success.

Please let me know if there’s a good time to chat or if you need any additional information from me. I’m looking forward to continuing this conversation and learning more about [University Name] and your vision for the team.

Thank you again for the opportunity, and I hope to hear from you soon!

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[Your SwimCloud Profile Link, if applicable]
[Your Instagram Handle, if you want to share]

Subject: Thank You for Reaching Out

Dear Coach [Last Name],

Thank you so much for reaching out—I truly appreciate the opportunity to connect with you and learn more about [University Name] and the [Swim Team Name]. It really means a lot to me that you took the time to express your interest.

After spending some time researching [University Name] on the university’s website, as well as reviewing the team’s stats and roster on SwimCloud.com, I was very impressed by [mention something positive you found: e.g., the team’s recent accomplishments, the training facilities, or the supportive team culture]. I also followed the team on Instagram and could really see the passion and camaraderie that your swimmers bring to the pool.

That said, after some careful thought and consideration, I’ve realized that [University Name] might not align with my academic and career goals as closely as I had hoped. This was a difficult decision to come to because I truly respect what you’ve built with your program and the strong reputation that [University Name] has both in and out of the pool.

I want to express my sincere gratitude for your interest in me as a potential member of your team. It means a lot to be considered, and I really appreciate the opportunity. I have a lot of respect for what you do and will definitely be cheering for [Swim Team Name] in the future.

Thank you again, Coach [Last Name]. I hope our paths cross again down the road, and I wish you and your team all the best in the upcoming season and beyond.

With sincere appreciation,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[Your SwimCloud Profile Link, if applicable]

Subject: Excited to Connect and Compete for [University Name]!

Dear Coach [Last Name],

As a [Your Qualification, e.g., Speedo Junior National qualifier] in the [Your Event, e.g., 200 IM] and a student-athlete passionate about both swimming and academics, I wanted to reach out to introduce myself and express my strong interest in [University Name]’s swim program. After diving into everything I could find about your team, I’m genuinely excited about the possibility of becoming part of it. From what I’ve seen, the combination of your coaching style and the team’s recent success makes [University Name] a standout option for me.

I’ve been tracking the team’s progress on SwimCloud.com and was really impressed by [mention something specific, e.g., the team’s performance at [Meet Name] or the strength of your [stroke/event] group]. I also started following the team’s Instagram and couldn’t help but notice the strong bond your swimmers share, both in and out of the pool. That kind of team culture is something I really value.

Academically, I’m planning to major in [Your Intended Major], and I was thrilled to see that [University Name] has such a strong reputation in this field. After checking out [University Name]’s profile on US News & World Report and Niche.com, I was impressed by [mention a specific aspect: e.g., the faculty expertise, internship opportunities, or the success rate of graduates]. My ultimate goal is to [briefly mention career aspiration, e.g., work in sports management, pursue a career in biomedical engineering, or enter law school], and it seems like [University Name] would be an amazing place to pursue that path.

In the pool, I specialize in [your main events, e.g., the 200 IM and 100 backstroke], and my most recent times are:

[Event #1]: [Time]

[Event #2]: [Time]

[Event #3, if applicable]: [Time]

Based on my research, I think my times could really contribute to your team’s success, and I’d love to learn more about your training philosophy and what you’re looking for in your recruiting class.

If you’re available for a quick call or a follow-up email, I would really appreciate the opportunity to chat more about [University Name] and how I might be a good fit for your program. Please let me know what works for you, and if there’s any other information I can provide, just let me know.

Thank you so much for considering me—I’m really looking forward to hearing from you!

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[Your SwimCloud Profile Link]
[Your Instagram Handle, if you want to share]

Subject: Excited to Connect and Learn More About [University Name] Swimming!

Dear Coach [Last Name],

As a rising junior and a student-athlete who’s determined to reach the next level, I wanted to introduce myself and express my strong interest in [University Name]’s swim program. I’ve been following the team’s progress on SwimCloud.com and really admire [mention something specific, e.g., the team’s performance at [Meet Name] or the strength of your [stroke/event] group]. I also started following the team’s Instagram page and love seeing the energy and camaraderie that your swimmers bring to both practices and meets.

While I know my current times are just outside the typical recruitable range for your program, I’m committed to improving and believe I can reach the necessary standards within [state time period, e.g., the next year or by the end of my junior season]. I’ve been putting in extra work on [mention a specific focus area, e.g., improving my underwater kicks or refining my back-half speed], and I’ve already started seeing promising results. I also recently uploaded some of my race videos to SwimCloud if you’d like to see my technique and race strategy in action.

Here are my most recent times:

[Event #1]: [Time]

[Event #2]: [Time]

[Event #3, if applicable]: [Time]

I have an upcoming [specific meet, e.g., Speedo Sectionals, State Championships, or another big taper meet] scheduled for [date or timeframe], where I’m aiming to achieve significant time drops. I would love to share those results with you and hope they demonstrate my progress and potential fit for your team.

Academically, I’m planning to major in [Your Intended Major] because [brief explanation of why this major interests you and how it aligns with your career goals]. After researching [University Name] on US News & World Report and Niche.com, I was really impressed by [mention a specific aspect: e.g., the research opportunities, the faculty expertise, or the career support services]. My goal is to [briefly mention career aspiration, e.g., pursue a career in sports management, biomedical engineering, or law], and I believe [University Name] would be a fantastic place to pursue both my academic and athletic goals.

Additionally, I currently have a [GPA] GPA and scored [standardized test score, e.g., 1450 on the SAT or 32 on the ACT], which I hope demonstrates my commitment to academics as well as athletics. I believe my academic achievements would align well with [University Name]’s high standards.

If you’re open to it, I’d love the opportunity to learn more about your program and what I can do to improve my chances of becoming part of the [Swim Team Name]. Please let me know if there’s a good time to chat or if there’s any additional information I can send over.

Thank you so much for considering me—I really appreciate it and hope to hear from you soon!

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[Your SwimCloud Profile Link]
[Your Instagram Handle, if you want to share]