Subject: Thank You for the Preferred Walk-On Opportunity

Dear Coach [Last Name],

Thank you so much for offering me a preferred walk-on spot with [University Name]’s swim program—I really appreciate the opportunity and am excited about the possibility of joining your team. I have a lot of respect for what you’ve built with the [Swim Team Name] and am really motivated by the chance to train and compete at [University Name].

If you have a moment, I’d love to learn a bit more about what the preferred walk-on path typically looks like on your team. Specifically, I was wondering about things like:

Opportunities to earn scholarships in future seasons based on performance.

How the preferred walk-on experience differs from scholarship athletes beyond just financial aspects—such as access to resources, travel opportunities, or team expectations.

Chances to move up the depth chart and earn a spot in key relays or individual events based on performance improvements.

Also, I wanted to ask how long this offer might be open and if there’s a specific timeline by which you would need a decision. I’d like to discuss this opportunity with my family to make sure we’re making the most informed decision possible.

Thank you so much again for the opportunity—I’m really excited about the possibility of joining [University Name] and look forward to hearing from you!

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[Your SwimCloud Profile Link]

Subject: Thank You So Much for the Offer!

Dear Coach [Last Name],

Thank you so much for extending an offer to join [University Name]’s swim program—I’m incredibly grateful for the opportunity and truly excited about the possibility of becoming part of your team. It really means a lot to me to know that you see potential in me both academically and athletically.

I’d like to take a little bit of time to discuss the offer with my family to make sure we’re making the most informed decision possible. If you could let me know if there’s a specific timeline or deadline you need a response by, I would really appreciate it—I want to make sure I’m being respectful of your process and timeline.

In the meantime, if there’s any additional information you need from me or anything else you’d recommend I focus on, please let me know. I really appreciate your support and guidance throughout this process and am excited about the possibility of swimming for [University Name].

Thank you so much again for this incredible opportunity—I’ll be in touch soon!

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[Your SwimCloud Profile Link]

Subject: Excited to Commit to [University Name]!

Dear Coach [Last Name],

Thank you so much for the scholarship offer and for believing in me—I am truly grateful for this opportunity and am excited to officially commit to swimming for [University Name]. After visiting campus and meeting the team, I felt incredibly welcomed and really connected with the team culture you’ve built. It’s clear that [University Name] is the perfect fit for me both academically and athletically, and I can’t wait to be a part of it.

This decision was not made lightly, and after discussing it with my family, I feel confident that I am making the right choice. I really appreciate all the support, guidance, and confidence you have shown in me throughout this process. It means a lot to know that you believe in my potential to contribute to the team’s success.

I also wanted to ask if there’s a preferred time to announce my verbal commitment on SwimCloud and Swim Swam, or if there are any guidelines you’d like me to follow when making it public. I want to make sure I’m respectful of your timeline and any team protocols.

Please let me know what the next steps are in the process and if there’s any paperwork or information you need from me—I’ll make sure to take care of it right away. I’m really looking forward to getting started and to working hard to make the most of this opportunity.

Thank you so much again for everything—I really appreciate it and can’t wait to join the [Swim Team Name].

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[Your SwimCloud Profile Link]
[Your Instagram Handle, if you want to share]

Subject: My Verbal Commitment to [University Name]

Dear Coach [Last Name],

I wanted to personally let you know that I have verbally committed to swim for [University Name]. This was not an easy decision, especially considering the respect I have for you and your program. I truly appreciate the time, support, and interest you have shown me throughout the recruiting process—it really meant a lot.

[Optional Explanation: After careful consideration, I decided that [University Name] was the best fit for me, especially given [reason for decision, e.g., the financial aid package, the academic programs, or proximity to home]. It was a very difficult choice, and I want you to know how much I valued the opportunity to learn more about your program.]

I want to express my sincere gratitude for the opportunity to learn more about [Your Program Name] and for all of your advice and guidance along the way. Your support made this decision that much harder, and I have a great deal of respect for what you’ve built with the [Swim Team Name].

I wish you and your team all the best in the upcoming seasons.

Thank you so much again for everything—I really appreciate it.

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]

Subject: Thank You for the Official Visit Invitation!

Dear Coach [Last Name],

Thank you so much for inviting me for an official visit to [University Name]—I really appreciate the opportunity to see the campus, meet the team, and learn more about your program. I’m excited about the chance to experience the team culture firsthand and get a better sense of what it would be like to be a part of [Swim Team Name].

[Option 1: If the date works]
The date you mentioned, [proposed date], works for me, and I’m really looking forward to the visit. If there’s anything specific you recommend I prepare for or bring along, please let me know—I want to make the most of the opportunity.

[Option 2: If the date doesn’t work]
Unfortunately, the date you mentioned, [proposed date], conflicts with [reason, e.g., my SAT exam, midterms, or a swim meet I’m committed to]. I really don’t want to miss the chance to visit and learn more about the program, so I was wondering if it might be possible to join one of the next scheduled official visit weekends instead. If that could work, I’d greatly appreciate it.

Thank you again for the invitation and for considering me—I really appreciate it and hope we can find a time that works!

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[Your SwimCloud Profile Link]
[Your Instagram Handle, if you want to share]

Subject: Looking Forward to an Unofficial Visit to [University Name]!

Dear Coach [Last Name],

I hope you’re doing well! I really appreciate all the support and guidance you’ve given me so far—it’s been great learning more about [University Name]’s swim program and getting to know you better.

I wanted to reach out to see if it might be possible to schedule an unofficial visit to [University Name] on [proposed date]. I’ll be in the area [reason, e.g., visiting a few other schools, on vacation with my family, or for a swim meet] and would really value the opportunity to see the campus, tour the facilities, and spend some time with the team to get a better sense of the culture and your coaching philosophy.

If possible, I would also love the chance to watch a practice and meet with you, the coaching staff, and some of the team members afterward. I think it would be really helpful to see how practices are run and to hear more about the program directly from the team.

If that date doesn’t work, I completely understand—just let me know if there might be another time that would be more convenient. I want to make sure I’m being respectful of your schedule and the team’s commitments.

Thank you so much for considering my request—I really appreciate it and am excited about the possibility of visiting [University Name] soon!

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[NCAA Eligibility Number]
[Your SwimCloud Profile Link]
[Your Instagram Handle, if you want to share]

Subject: Thank You for the Junior Day Invitation

Dear Coach [Last Name],

Thank you so much for inviting me to Junior Day at [University Name]—I really appreciate the opportunity to see the campus, meet the team, and learn more about your swim program. I’ve really enjoyed getting to know you better and learning about what makes [University Name] such a special place.

[Option 1: If the date works]
The date you mentioned, [proposed date], works well for me, and I’m really looking forward to visiting. I’m especially excited about the chance to tour the facilities, hear more about your coaching philosophy, and get a better sense of the team’s culture. If it’s possible to watch a practice and meet with you, the coaching staff, and some of the team members afterward, that would be fantastic.

[Option 2: If the date doesn’t work]
Unfortunately, the date you mentioned, [proposed date], conflicts with [reason, e.g., my SAT exam, midterms, or a swim meet I’m committed to]. I really don’t want to miss the chance to visit and learn more about the program. If it’s possible, I would love to schedule an unofficial visit on another date that works for you. I really value the opportunity to see the campus, tour the facilities, and spend some time with the team.

If there’s anything specific you recommend I prepare for or bring along during Junior Day or an unofficial visit, please let me know—I want to make the most of the opportunity.

Thank you so much again for the invitation—I really appreciate it and am excited about the possibility of visiting [University Name] soon!

Best regards,
[Your First and Last Name]
[Your Graduation Year]
[Your Phone Number]
[NCAA Eligibility Number]
[Your SwimCloud Profile Link]
[Your Instagram Handle, if you want to share]